CONDITIONS OF PARTICIPATION

Der Greif e.V., a non-profit organization located at Atelierstr. 18, 81671 Munich, Germany, recognized by German law (hereinafter referred to as “Der Greif”), is offering an open call for its postcard project “Bilder auf Reisen / Pictures on a Journey,” to be showcased during Various Others (May 8–11) at Hotel Bayerischer Hof in Munich. A total of 50 images will be selected for production as postcards. Among the 50 selected artists, three artists will be awarded scholarships, sharing a total of €4,000.

VARIOUS OTHERS is the “international format” of the Munich art scene. Its key players―galleries, artist-run spaces and various other institutions—welcome you to discover the rich diversity of the city’s art venues. In collaboration with our changing international partners, VARIOUS OTHERS offers art lovers from all over the world contemporary art of the highest quality and relevance in the unique surroundings of the Bavarian capital.

By submitting photographs to Der Greif, you acknowledge and agree to the following terms. These terms constitute an agreement between you and Der Greif. The entire submission and selection process is facilitated by Picter GmbH (picter.com, hereinafter referred to as “Picter”), and you are required to create an account at Picter and submit your work through Picter to Der Greif. You agree that both Picter’s Terms of Use and Privacy Policy supplement these terms and can be viewed at https://www.picter.com/terms-of-use.

1 THEME

The themes for this open call are: "Strange Homeland" and "Encounters"

2 DEADLINE

The deadline for submitting is April 10, 2025 (23:59 UTC+1). Der Greif reserves the right to change this deadline at any time.

3 PARTICIPATION FEES

Submissions are free or have a non-compulsory, voluntary donation of €13.00. If you are unable or unwilling to pay the donation, you may request a voucher for either a 50% or 100% discount at voucher-special@dergreif.org. The donation assists Der Greif in covering the expenses of this submission opportunity, not generating profits.

4 SUBMITTABLE PHOTOGRAPHS

1 - 5 single images. File type: JPG, 3.000px on the longer edge

5 RECOGNITION FOR SELECTED IMAGES AND LICENSING OPTIONS

5.1 PUBLICATION AND SCHOLARSHIPS

If your image(s) is (are) selected, Der Greif will use it (them) to create postcards for the “Bilder auf Reisen / Pictures on a Journey” project. These postcards will be displayed during the Various Others art festival at Hotel Bayerischer Hof and made available to visitors, who will be invited to write messages and send them worldwide, reviving the spirit of Mail Art. The postcards are not intended for sale; they will be given away free of charge as part of this interactive installation.

By agreeing to these terms, you grant Der Greif a non-exclusive, non-revocable, and worldwide license to reproduce and distribute your selected image(s) on postcards and in any related Der Greif promotional materials (digital or print) for the duration of the project. You will retain the right to use your image(s) elsewhere at any time.

From the 50 selected artists, three artists will be awarded a scholarship totaling €4,000. One artist will receive €2,000, and two artists will each receive €1,000. The distribution of these scholarships is solely determined by Der Greif.

No additional honorarium is offered for the production of postcards. This opportunity primarily provides artists with international visibility and the potential for scholarship support.

Der Greif will honor your contribution by crediting you with your name or, if you prefer, your pseudonym (artist’s name). Where feasible, your URL will also be credited.

You consent to Der Greif’s exclusive right to decide how your selected photographs are displayed on the postcards and in any promotional materials, acknowledging that your images may be cropped or juxtaposed with others, possibly creating new narratives in combination.

5.2 ARCHIVING SUBMITTED PHOTOGRAPHS

You agree that your photographs will be archived, irrespective of selection. Should you wish to revoke this consent (for photographs that have not been licensed and selected), you may do so via email to »info@dergreif.org«. Upon revocation, the respective photographs will be deleted immediately following the conclusion of the project.

5.3 VIOLATION OF RIGHTS

You bear full responsibility for the photographs you submit. Under no circumstances may the images contravene any applicable law or public policy of any jurisdiction or any third party rights (refer to paragraph 5.2 of the Picter Terms of Use at https://www.picter.com/terms-of-use).

6 PERSONAL DATA

6.1 PUBLICATION OF PERSONAL DATA

Only your full name, or, should you prefer, your pseudonym (artist's name) and respective URL, will be published in the media specified under section 5.1. Der Greif's Privacy Policy applies where applicable and can be found at https://dergreif.org/privacy-policy.

6.2 STORAGE OF PERSONAL DATA

All personal data provided during the registration and submission process will be stored for submission management, image administration, curation, organization, and statistical analysis. Any collection of statistical data will be conducted and utilized only in anonymized form. The Privacy Policies of both Picter (https://www.picter.com/privacy-policy) and Der Greif (https://dergreif.org/privacy-policy) are applicable.

7 DECLARATION OF COPYRIGHT

You declare that you hold the sole copyright to all submitted photographs and agree to submit images from third parties only with explicit authorization from the respective copyright owners.

You confirm that you have obtained written consent, known as model releases, from all individuals depicted in the submitted photographs, or their legal guardians in the case of minors, allowing you to submit and license these images under the specified terms and for the purposes mentioned above. Additionally, you commit to providing these model releases to Der Greif upon request.

For street or public photography, you accept all responsibility for the display and further processing of your submitted photographs. Moreover, where relevant, you declare the right to submit images of places, buildings, landscapes, military sites or operations, means of transport, goods, and persons for publication as outlined in these terms.

Any use of generative artificial intelligence (“AI”) tools or AI-generated content in connection with your submission must strictly comply with all applicable copyright and intellectual property laws. You must not include any AI-generated material that infringes or potentially infringes upon any third party’s copyright or other intellectual property rights.

8 DISCLAIMER

You affirm your sole responsibility for the submitted photographs and agree to indemnify Der Greif against any claims, losses, damages, or liabilities arising from your breach of these terms. This indemnity covers not only third-party claims but also any losses or damages incurred by Der Greif, including actions of any regulatory authorities.

9 SEVERANCE CLAUSE

The ineffectiveness or invalidity of one or more provisions of these terms does not affect the validity of the remaining clauses. Where feasible, any ineffective or invalid provision will be modified to reflect the original intent of the parties as closely as possible.

10 JURISDICTION & APPLICATION OF LAW

The place of general jurisdiction is Munich, Germany, and German law will be applied.